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For Unicollege Students

Going Abroad — Pre-Departure Checklist

A step-by-step checklist for Unicollege students preparing for an Erasmus, Columbus, or Double Degree experience abroad.

Visa requirements depend on the destination country, the duration of stay and the kind of activity (study, internship, research). The summary below covers the most frequent destinations of Unicollege outgoing students; further details are provided during the pre-departure briefing.

Visa requirements per destination

DestinationVisa typeNotes
USA F-1 (degree-seeking)
J-1 (exchange)
Issued through SEVIS via the partner US university (DS-2019 or I-20). Embassy interview required. Apply 3–4 months ahead.
United Kingdom Student visa (formerly Tier 4) Required for study programmes longer than 6 months. CAS letter from UK university, financial proof, English-language certification.
Canada Study Permit Required for studies longer than 6 months. Letter of acceptance from a Designated Learning Institution (DLI), proof of funds, biometrics.
EU / Schengen (non-Erasmus) None for Italian citizens Free movement under EU law. For longer stays, register with the local equivalent of the Anagrafe.
Australia Subclass 500 Student visa Confirmation of Enrolment (CoE), Overseas Student Health Cover (OSHC), genuine temporary entrant statement.

Documents & insurance

The bulk of pre-departure paperwork falls into two categories: documents required to obtain the visa, and insurance coverage to be in place from the day of departure.

Documents to prepare

  • Passport — valid for at least 6 months beyond the planned return
  • Letter of Acceptance from the host university
  • Financial proof (bank statements, scholarship letter)
  • Official transcript in English from Unicollege
  • Language certificate (IELTS / TOEFL / Cambridge for English-speaking countries; DELE / DELF / TestDaF as required)
  • Learning Agreement signed by Unicollege and the host institution
  • European Health Insurance Card (EHIC) for EU destinations

Travel & medical insurance abroad

Erasmus mobility participants are covered by a basic accident and civil-liability policy underwritten by Unicollege; this coverage does not replace personal travel and medical insurance.

Recommended additional cover:

  • Medical and hospitalisation — minimum €30,000; mandatory for non-EU destinations and US visa applications
  • Repatriation — for medical or family-emergency return
  • Personal liability for damage to third parties
  • Luggage and personal belongings

What to pack & the pre-departure briefing

The Unicollege International Office organises a structured briefing for each cohort of outgoing students before the start of their mobility, covering academic, administrative and intercultural dimensions.

What to pack

  • Documents: passport, visa, ID, multiple printed copies of acceptance letter, proof of insurance
  • Digital backup: scanned copies in a secure cloud folder
  • Power adapters appropriate for the destination (US, UK, EU plugs vary)
  • Prescription medication sufficient for the first month + medical letter
  • Layered clothing appropriate for the destination climate
  • Modest cash in local currency for the first 48 hours
  • Academic materials — laptop, chargers, course-relevant texts

Pre-departure briefing

Organised by the Unicollege International Office in the weeks preceding the start of mobility, the briefing covers:

  • Final review of Learning Agreement and ECTS recognition
  • Administrative procedures for grant disbursement
  • Health and safety at the destination
  • Intercultural awareness and culture-shock management
  • Reporting obligations during and after mobility
  • Q&A with returning students from the previous cycle

Returning students consistently report that the pre-departure briefing was the single most useful resource of the entire mobility cycle.

Banking, money & communications abroad

Managing money and staying connected are practical concerns that benefit from a small amount of planning before departure.

Banking & money abroad

  • Notify your Italian bank of the dates and country of travel to prevent card blocks
  • Multi-currency accounts (Revolut, Wise, N26) reduce currency-conversion fees and let you hold balances in EUR, USD, GBP
  • Two cards — carry a primary and a backup, kept in different places
  • ATM withdrawals in local currency are usually cheaper than dynamic currency conversion
  • For long stays in non-EU countries, opening a local bank account simplifies rent and utilities

Mobile / communication abroad

  • EU / EEA destinations: Italian SIM cards work at no extra cost (Roam Like at Home)
  • Non-EU destinations: consider a local SIM or international eSIM (Airalo, Holafly)
  • Dual-SIM smartphone lets you keep the Italian number active for bank verification codes
  • Messaging apps (WhatsApp, Telegram, Signal) for international calls over Wi-Fi
  • VPN recommended for accessing Italian institutional services from abroad

Final 7-day checklist

  1. Confirm flight and arrival transfer from airport to accommodation
  2. Notify bank and verify card validity at destination
  3. Print all documents (passport, visa, acceptance letter, insurance)
  4. Share itinerary with family and Unicollege International Office
  5. Set up roaming, eSIM or international plan
  6. Pack medication with original prescription and translated medical note
  7. Confirm accommodation arrival time and check-in procedure